Legal Center

Last updated: 29 December 2025

St. Arnold's Alumni Association ("we", "us", "our", or "the Association") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you use our website https://starnoldsvijaynagar.com/ (the "Website").

The Association is the data controller for the personal information we collect and process. This means we determine how and why your information is used.

1 Information We Collect

1.1 Personal Information You Provide

We collect personal information that you voluntarily provide when you:

• Register for membership
• Create an account
• Register for events
• Make donations or payments
• Submit enquiries or feedback
• Post content or comments
• Sign up for newsletters

This information may include: Full name, Batch year and course of study at St. Arnold's, Email address, Mobile number and alternative contact numbers, Current residential address and city, Profession and current employer, Social media profile links (LinkedIn, Facebook, Instagram, Twitter), Photographs and videos, Educational and professional achievements, Family information (if voluntarily provided), and Payment and billing information.

1.2 Information Collected Automatically

When you access the Website, we automatically collect certain technical information, including: IP address, Browser type and version, Device type and unique device identifiers, Operating system, Pages visited and time spent on pages, Clickstream data and navigation patterns, Date and time of access, and Referring website addresses.

1.3 Information from Third Parties

We may collect information about you from: School records and historical databases, Publicly available sources (social media profiles, professional networks), Other alumni who provide your contact details, and Third-party payment processors.

2 How We Use Your Information

Membership Management and Directory Services

• Creating and maintaining your member profile
• Publishing your contact information in the alumni directory accessible to all registered members
• Facilitating networking and connections amongst alumni
• Verifying your eligibility for membership

Communications and Marketing

• Sending newsletters, updates, and announcements
• Promoting the Association's activities on social media platforms (Facebook, Instagram, LinkedIn, Twitter, YouTube)
• Creating and sharing content featuring members for social media marketing purposes
• Inviting you to events, reunions, and activities
• Sending fundraising appeals and donation requests
• Conducting surveys and gathering feedback

Event Management

• Processing event registrations and payments
• Sharing event photographs and videos on the Website and social media
• Managing attendee lists and logistics

3 Sharing Your Information

3.1 Alumni Directory

By registering as a member, you expressly consent to your personal contact information being made available to all other registered members of the Association through the alumni directory. This is a core feature of the Association's networking objectives.

3.2 Social Media and Public Sharing

We may share your information, including photographs, videos, and achievements on our social media pages (Facebook, Instagram, LinkedIn, Twitter), in newsletters and publications distributed to members and the public, on the school's website and promotional materials, and with media organisations for coverage of events and activities.

3.3 Third-Party Service Providers

We share your information with third-party service providers who perform services on our behalf, including: Payment processors (Razorpay, PayU, Paytm, or other integrated gateways), Email marketing platforms, Website hosting providers, SMS and WhatsApp messaging services, Social media management platforms, and Cloud storage providers.

4 Cookies and Tracking Technologies

4.1 The Website uses cookies and similar tracking technologies to: Remember your login credentials and preferences, Analyse Website traffic and usage patterns, Deliver personalised content and advertisements, and Integrate with social media platforms.

4.2 You can control cookies through your browser settings. However, disabling cookies may limit your ability to use certain features of the Website.

5 Data Retention

5.1 We retain your personal information for as long as necessary to fulfil the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

5.2 Even after you cease to be a member, we may retain certain information for archival, historical, and record-keeping purposes.

6 Data Security

6.1 We implement reasonable technical and organisational measures to protect your personal information from unauthorised access, disclosure, alteration, and destruction.

6.2 However, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security of your information.

6.3 You are responsible for maintaining the confidentiality of your account credentials.

7 Your Rights

Under applicable data protection laws, you may have the following rights:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Erasure: Request deletion of your personal information, subject to legal and operational requirements
• Objection: Object to certain processing of your information
• Restriction: Request restriction of processing under certain circumstances
• Data Portability: Request transfer of your information to another organisation
• Withdraw Consent: Withdraw consent for processing where consent was the legal basis

Please note that exercising certain rights may limit your ability to use the Website and participate in Association activities. For example, removing your information from the alumni directory may affect networking opportunities.

8 Children's Privacy

The Website is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child, we will take steps to delete it.

9 Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us through the contact details provided on the Website or write to: